Focus IT Services Ltd

Focus IT Services Ltd, website and application developers.

Sales Orders Processing

If you do your invoicing in-house, the FOP Sales Order Processing Module presents you with the most versatile state-of-the-art platform to handle your customer orders, queries, stock management, invoicing, dues recording, mail order payments in a multi-currency and multi-location environment.

Customer Defined Invoice: The FOP Document Designer sets up the unique appearance of your invoice layout and can match the most demanding customer's invoice requirement. You can insert your company logo and other artwork into your invoice layout.

Flexibility: The FOP system has the flexibility to use a standard invoice layout or use a different invoice layout per sale type for every invoice generated.

Separate Delivery Note and Invoice: Separate Delivery Note and Invoice can be produced so that Delivery Note can accompany goods while the relevant Invoice can be sent to the invoice address.

Reduced Postal Charges: Invoices can be generated by order basis or grouped by customer code to save on postal charges

Remote warehouse invoice printing: If you outsource the fulfillment process to a third party, FOP Sales Order Processing Module can output your invoices into an XML file which can be sent to a remote warehouse for local printing. This process can print the invoice along with your logo on plain paper.

Overnight Dues release: The FOP system has an in-built scheduler which can be set for daily or weekly run, to scan the entire system for dues that can now be released from returns or receipt of new titles

Multi-Location Allows withdrawal of stock from any location/warehouse.

Multi currency - sends invoices and receives payments in customer's own currency

Web Orders: Automatic creation of Internet customer accounts and sales order, and where the website has on-line payment system, these payment details can be imported into the sales ledger to form part of daily reporting.

Campaign Tracking: FOP Sales Order Processing Module can implement your campaigns by recording the orders generated via the campaigns and allocating discounts if applicable.

Stock Quantities: FOP Sales Order Processing Module displays physical and free stock quantities available at the specified location.

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FEATURES

Set up your own invoice layout and including your logos and other artwork.
Use a standard invoice layout or use a different invoice layout per sale type for every invoice generated.
Single- or multi-order invoicing
Generate Invoices by order basis or grouped by customer code to save on postal charges
Print invoices to remote warehouse
Produce Delivery notes for drop ship addresses
Separate Delivery Note and Invoice
Overnight Dues release
Back orders on new titles & out-of-stocks.
Record Dues on on-stop accounts.
Print Pro Forma and credit notes.
Convert Pro Forma to Live Orders
View physical and free stock quantities
Internet and EDI order processing.
Multi-location - withdraw stock from any location/warehouse.
Multi currency - send invoices and receives payments in customer's own currency
Copy and paste a whole order - for quick input of a similar order.
Automatic superseded titles.
Required-by-date or preferred shipping date per order.
Performs credit checks while invoicing.
Print three-way address per invoice - delivery, invoice and a shipper/air freighter addresses.
Print as many address labels as required per page.
Line discount per order detail line.
Track your campaigns
Customer reference per order detail line.
Repeat In-line free text in the detail lines of the invoice.
List outstanding orders by account or title order.
Stamp username against orders and invoices as created.

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